Video Tour of Admin Dashboard
Want to skip the video tour and get straight to building out your learning platform? Check out our Getting Started Checklist.
Note: You might notice some minor differences between your platform and what is described in the video, as we have improved the platform over time.
Hi there, and welcome to this quick video tour of your platform! We are incredibly excited to have you on board. My name is Valentijn and I am Product Manager at Academy of Mine. The goal of this short video tour is to introduce you to the platform so that you get tuned in right away and are comfortable building everything out. I want to give you a high-level overview of what the platform consists of, so you know how everything fits together, and where you can find specific settings and functionality. We also have an article named “Getting Started: 6 Steps to Launch” which will guide you through the basics of building out your platform. But let’s start with the tour.
We are right now logged in and looking at the Admin Dashboard. This is the place where you will be able to configure everything on your platform and find most of our functionality. It’s the first thing you will see when you log in. The sidebar on the left of the Admin Dashboard is your go-to menu allowing you to access every single section of the platform. Let’s go through the most important ones together.
Courses are the core of your platform and it is how you bring your content to students and organizations. This is where you combine all the educational material you have build into one package, what we call a Course. The material of a Course is build up out of different Modules which together form the curriculum. Modules are individual parts of a course that have there own type which we present in the most optimal way to a student. As such, you can add a PDF module, SCORM module, text-based module, video module, and so forth. We also have modules like Quizzes, Assignments, and Discussions which allow you to test student knowledge and collect student responses. Put a few of these modules together, and you have a Course curriculum. Once you have build out the content of your Course, you can attach a Certificate which students receive upon completion - that is, if they match or exceed the criteria that you specify. What is also good to know is that you can combine multiple courses into a single bundle that can be sold together, allowing you to sell a course package if desired. This leads us to Products, which you can find in the eCommerce section. Many of our clients are looking to sell their courses via their platform, as such that individuals or corporations can purchase course access without the need for you to take manual action. This is a great way to make your platform much more scalable. Even for our clients that are selling courses in bulk to business and corporations (Professional plan), using the eCommerce functionality we have set up, they can make this process smooth without the need to manually go in and configure everything.
In order to be able to sell a Course, we need to set up what we call a Product. The Course(s) is the content that we want to provide, the Product is what makes it sellable. What you want to do – if you choose to sell your courses via the platform - is set up a Product, configure its settings such as price, description, and whether organizations should be able to purchase it in bulk, and link the courses that should be included in the Product. Once set up, it will show on the Course Catalog page where visitors can go and purchase it, and as a result get automatically set up with access to the associated course. Be sure to go through our Getting Started: 6 Steps to Launch article or the Creating a Product article, to learn more about setting up your courses.
When somebody purchases a Course they will be set up as a Student. You will be able to see all Students – as well as other types of Users – in the All Users tab, which you can find under Users -> All Users. As you will see, besides Students, there are other User Roles as well. As a quick overview of the different Roles on the platform, there are 1) Admins or Administrators (which is what you are), 2) Students (which are the users taking courses), and - if you are on the Professional plan - 3) Group Admins (which are accounts that can manage a student Group). Also, you might see what we call a 4) Superadmin which is what we are. We will use that account to be able to provide hands-on support when needed. So, back to Students. From the Admin Dashboard, you will be able to view and edit the profile of each student, manually enroll them in courses, view their course progress, revoke/reset/or remove access, and much more. But let’s take a look and login as a student, so you can see what the platform and your courses will look like to them.
As you can see, Students have their own dashboard as well. This is where they get to access the courses that they are enrolled in, as well as see the certificates they have earned, and see Announcements that you might have set up. Let’s go ahead and launch one of the courses they are enrolled in, and see what this looks like. As you can see, we first arrive at this course Launch page, which shows some information on the course, as well as the progress of the student and some action buttons allowing them to continue where they left of, or launch specific modules. As you can see here, some modules are unavailable and this is because we are using module Locking. In this case, it means we first need to complete the first module before being able to access the second. Let’s very briefly go through the course so I can give you an idea of what each module type looks like, and you can determine what modules fit your course content best.
The text module is one of the most common used modules which allows client to build out content using the WYSIWYG-editor, allowing you to set headers, paragraphs, lists, add images, determine alignment, and so forth. It’s a really powerful tool and especially helpful when you still need to build out your content from scratch.
The second type of module we see here is a video module. It’s very straightforward, but with that said, an excellent way of providing course content. Many of our clients enjoy presenting content in a video format, and in many cases it is also preferred by the students. Once you will be creating your modules you will find a lot of module-type specific settings. In this case, for example, we have turned the ability to forward-seek off, turned completion tracking on, and set the module to locked. This prevents students from skipping through the video and only once they have completed it, they will be able to move towards the next module in the course.
Right now, we are looking at the PDF module. We have designed this in such a way that you can either scroll through the PDF in an immersed view, or you can just the buttons to sift through the pages, and if you have turned completion tracking on, it will only be marked completed when the student has gone through everything.
The next module is a SCORM module. SCORM, if you are not familiar with this yet, is a framework that is used to provide educational content online in a portable and configurable form. Programs like Articulate, and iSpring, allow you to build what essentially are interactive Powerpoints, and include them inside webpages. It’s an immensely popular format to provide educational content in, and we have build our platform to fully integrate with it.
We also offer you the ability to set up Webinars. These are real-time sessions you can set up that students can join, and where you or an instructor you assign, can teach students as if in a classroom. The Webinar platforms we integrate with such as Big Blue Button and Vimeo, allow you to show slides, work on a collaborative whiteboard, ask questions and respond via chat, and much more. It’s an incredibly powerful way of not just teaching students about a subject, but making the students feel connected to the instructor and their peers.
A Quiz module allows you, as the name suggests, to Quiz your students on the knowledge they have picked up. You can ask them multiple choice questions, multiple correct, or short answers, and their score can be used to determine whether they pass or fail.
The Assignment module has the same goal of the Quiz in that it gives you an opportunity to evaluate your student’s knowledge and verify that they are growing comfortable with the topic. However, with this type of module you are asking a student to submit often a larger document, file, image, or whatever format works best, and you or the course instructor will evaluate their submission manually.
And lastly, we have a Discussion module which makes it possible to create somewhat of a Discussion form inside the course. Here, students can share their thoughts with each other and the instructor, and it can also be used in the passing criteria of the course.
We have now completed this demo course and have received the associated certificate, printed with all the information we have linked. Let’s go back and login as the Admin, so we can wrap up the video.
Another important part of your platform will be your front-end website. At least, for clients that care about having an online presence and do not yet have a website for this. In the Pages menu in your Admin dashboard, you will find the ability to add and build pages that will be shown on your website. This is where you can edit existing pages such as the homepage, about us page, and Contact us page, or you can create completely new pages. If you are looking to get your hands dirty building out these pages, be sure to checkout our article on Creating a Page which will explain how our page builder works.
One of the most popular features that we have is our Groups feature. We have build and tweaked this while working with a ton of different business-to-business clients that sell courses to organizations and institutions in bulk. The Groups feature is specifically designed to allow you to onboard organizations, sell course seats in bulk, and delegate the management of the students to company representatives, which are Group Admins in our system. One of the biggest issues that B2B clients experience when selling online courses to organizations is scaling and management of the courses. The Groups feature is the perfect solution for this. You can either allow your clients to purchase their course seats via the platform and have them automatically set up as a Group, or you can decide to keep your billing via traditional invoicing and manually create a Group with the correct courses issued.
And last, but definitely not least, is our Reports tab. The Reports tab shows you to view the data of your platform in a visual manner, providing insight into Revenue and Order data over time, as well as Course and Student data, and allows you to download this data as well if you wish to collect it from the platform.
That’s it! This was a really high-level tour of the platform with the goal of helping you understand how it all fits into place. I have skipped a lot of details that I really recommend you explore on your own such as our Announcement feature, configuring the automated emails of your platform, setting up Integrations, custom styling, and much more.
If you have not started building out your platform and content, be sure to dive into our article named Getting Started: 6 Steps to Launch which will walk you through setting up your company’s branding, building out your first course, selling it, and more.
We are incredibly excited to have you with Academy of Mine and are looking forward to seeing your platform grow. If you are stuck or have any questions, click on the little Support button in the bottom right of your Admin Dashboard. We have a ton of help articles written that you can sift through, and if you are still left with a question, you can also reach out to us directly there.
On behalf of the entire Academy of Mine team: welcome.