Enrolling Students

Before viewing this guide, please review these prerequisite guides:

Students can enroll themselves in Courses by purchasing Products through the Course Catalog. But it is also possible to directly enroll Students in a Course from the Admin Dashboard. Existing Students can be manually enrolled in any Course by an Admin. 

Bulk enrollment of a large number of Students at once is also possible for an Admin or Group Admin. This is ideal for adding a group of Students from a single organization to a Course, for example.

Once enrolled in a Course, the Student will be notified via automated email.

In this article

Enrolling Existing Students in a Course

There are two ways for a Student to be manually enrolled in a Course: through the Manage Course page, and through the All Users page.

Manage Course Page

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An Admin can enroll Students in a Course from the Manage Course page of any Course.

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The Manage Course page can be found by navigating in the dashboard to Courses > All Courses, and then selecting the name of your Course.

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The Manage Course page will have a section to Enroll Student(s).

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If a Student already has an existing user profile created, for example because you have added them as a user or they are already enrolled in a different course, you can search them by name and add them to the Course by selecting Enroll Student. This can be done with more than one user at a time.

All Users Page

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Students with existing user profiles can also be added from the All Users page. The All Users can be located in the dashboard at Users > All Users

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In the list of all users, find your Student. In the Actions menu, select Enroll in a Course.

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In the Quick Edit menu, search for the Course name and select it.

Bulk Enrolling Students

If you would like to bulk enroll a large number of Students, you can use the Bulk Upload option. If someone does not yet have a user profile, the bulk upload process will create one for them. 

Selecting the Bulk Enroll option on the Manage Course page will take you to the Bulk Upload Users page. 

You can also get there through the dashboard, by heading to Users > Bulk Upload. 

Here you can upload a CSV file.

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The file must be in CSV format. If you would like, a sample file is available to download on the Bulk Upload Users page.

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The file must be formatted with the following header/first row values:

  • Email (mandatory) If the email address is already in use by a user profile, a new profile will not be created, but the student will be enrolled in the courses selected.
  • First_Name (mandatory)
  • Last_Name (optional) doesn't need to be filled in for the user.
  • Password (optional) doesn't need to be filled in for the user. If a password is not provided, one will be auto-generated for the Student to change later.
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There is a limit of 500 Students that can be uploaded per file. If you have more than 500 Students, please separate them into multiple files.

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Attach your CSV file by dragging and dropping, or click to upload.

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You have the option of assigning the Students to a Group. This would automatically enroll Students in the Courses associated with that Group.

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You can select one or more Courses to enroll your Students in once their user profiles are created.

Course Enrollment Automated Email

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The Student will be notified via automated email that they have been enrolled in a new Course. The Course Enrollment automated email will be sent immediately after the Student is enrolled.

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The Course Enrollment email template can be found through the dashboard at Settings > Email > LMS > Course Enrollment

The content of the automated email can be edited at any time. 

You can also choose to enable or disable this email, to control whether it is sent automatically or not.

For more information on automated emails, please review our guide: Automated Email Settings

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The New Account automated email will be delivered to the new user in its completed form.

Next Step

Now that you know how Students are enrolled in a Course, you may want to learn how to manually manage Student certificates: