Viewing & Exporting Student and Course Reports

Student and Course progress reports can help you get a high level view of all progress made throughout your platform. You can quickly visualize how far along Students are in specific Self Paced courses, attendance status for Instructor Led courses, and dive deeper into the data if needed. All reports are also available to export as an Excel file, to easily share progress information or store for recordkeeping. If you are utilizing our Groups feature, you will also be able to view a single group's data at a time for some of the reports by filtering the report. 

This guide will walk you through each of the LMS report types (Overview, Course Insight, Student Insight and Survey Report), how to view them, and how to export their data as an Admin. Note that if you are a Group Admin, you will not be able to filter by group, and may not have access to all these reports. 

Note that Instructor Led courses may not be available to legacy users, and the Instructor Led reporting options will only be available if this feature is available on your platform. Please contact support if you have questions about the availability of this feature and adding it to your platform!

For more information on reports, please review our guide: Introduction to Reports

In this article

Types of LMS Reports

Each of the LMS Reports (Overview, Course Insight, Student Insight and the Survey Report) can be found on the Admin Dashboard, by going to Reports and then selecting the appropriate report from under the LMS Report heading.  

The LMS reports include:

  • Overview Report: shows information on your Students' Self Paced Course progress broken down by Course. For Instructor Led Courses, you'll be able to see the attendance status for those within a class. This can be filtered by Group. 
  • Course Insight Report: displays Self Paced Course progress for all the Students in one Course, and attendance status for Instructor Led Courses. This can be filtered by Group. 
  • Student Insight Report: allows you to view the progress of an individual Student in all the Self Paced courses they are enrolled in at once, and their attendance status if they are enrolled in any Instructor Led courses. This can be filtered by Group. 
  • Survey Report: exports a report of Student's Survey responses if you're using Survey modules to collect feedback. 
  • Export Users Report: allows you to exports a list of users in the account from a given time period

Each of these reports can be exported to Excel, and the Course Insight and Student insight have a graph with a visual representation of your data, and a chart with more detailed information. Both the graph and chart can be filtered to give you a more granular view of your data. 

Now let's go into each type of report in detail!

Viewing & Exporting the Overview Report

The LMS Overview Report displays information on your Students' progress, broken down by Course. This will allow you to quickly see how far along the Students are in each particular Course. To view and/or export this report:

  1. From the Admin Dashboard, select Reports, then Overview Report
  2. If you have both Instructor Led and Self Paced courses, select what kind you want to view in the bar across the top Note that Instructor Led courses may not be available to legacy users. Please contact support if you have questions about the availability of this feature and adding it to your platform!
  3. View the report and filter by Group if necessary. For Instructor Led courses, you will be able to filter by month/year. 
  4. To export, click Export Results at the bottom of the page

Graph View

The LMS Overview Report graph displays a high level view of your Students' progress in each Course. Hovering over a single bar in the graph will give you a breakdown of progress by the numbers. 

For Self Paced courses, it will show how many students have Not Started, are In Progress, or have Completed the course:

For Instructor Led courses, the breakdown will be based on attendance status: Registered, No Show or Attended, by each class instance.  You can filter by month as well. 

Chart

The LMS Overview Report chart shows the exact numbers for Student progress in each Course. This chart can be exported at any time, or it can be filtered further before exporting.

For Self Paced Courses, this will show look like this:

The following fields are included in the chart:

  • Course Name
  • Not Started
  • In Progress
  • Completed

If you opt to view by Instructor Led course, it will look like this:

  • Course
  • Registered
  • Attended
  • No Show

Filtering

The LMS Overview Report can be filtered by group. If you have groups set up and enrolled in specific Courses, you can view only those Students and remove any others who are also enrolled in the Courses.

You can also filter by month/year for Instructor Led courses. 

Export Results

When exported, the LMS Overview Report chart will look like this for a Self Paced course:

Viewing & Exporting the Course Insight Report

The Course Insight Report displays Course progress of users for a selected Course.

  1. From the Admin Dashboard, select Reports, then Course Insight Report
  2. Choose Self-Paced or Instructor Led courses. Please contact support if you have questions about the availability of this feature and adding it to your platform!
  3. Select a Course by typing in the search bar. For an Instructor Led course, enter the location, date, and time.
  4. The report can be filtered by User, Course Status, Course Start and End Dates, User Category, or Group.
  5. Click Export Results to download a spreadsheet of the results.

Graph View

The Course Insight Report pie graph is a quick visual overview of all Student progress in a Course. Hovering over the graph will give you a breakdown of progress: For Self Paced courses, this will break down how many have Not Started, are In Progress, or have Completed the course. 

For a class in an Instructor Led course, the graph will break down the attendance status: Registered, Attended, No Show and Cancelled:

Chart View

The Course Insight Report chart gives a detailed breakdown of each Student's progress. For a Self Paced course, this includes the Student's final grade, and if a certificate was awarded. This chart can be exported at any time, or it can be filtered further before exporting.

The following fields are included in the chart:

  • Name/Email
  • Status
  • Enrollment Date
  • Start Date
  • Completed Date
  • Last Accessed
  • Percentage Achieved
  • Time Spent
  • Certificate Achieved

For a class in an Instructor Led course, the chart will show when the student was enrolled, what their attendance status was, and if a certificate was awarded:

The following fields are included in the chart for a class in an Instructor Led course:

  • Name/Email
  • Attendance Status
  • Enrollment Date
  • Last Accessed (if they accessed course study materials)
  • Certificate Achieved 

Filtering 

The Course Insight Report chart can be filtered by Student name, by progress status, or by group. If you have groups set up and enrolled in this Course, you can view only those Students and remove any others who are also enrolled in the Course.

Export Results

When exported, the LMS Course Insight Report chart will look like this for a Self Paced course:

And like this for a class in an Instructor Led course: 

Viewing & Exporting the Student Insight Report

The LMS Student Insight Report works similar to the Course Insight Report, but it allows you to view the progress of an individual Student in all the Courses they are enrolled in, at once. To begin viewing it, you must select one Student to investigate.

  1. From the Admin Dashboard, select Reports, then Student Insight Report
  2. If you have both Instructor Led and Self Paced courses, select what kind you want to view from the Study Method Note that Instructor Led courses may not be available to legacy users. Please contact support if you have questions about the availability of this feature and adding it to your platform!
  3. Select a Student to view by typing into the search bar
  4. View the report and filter by Course, Status (Not Started, In Progress, or Complete), or Group if necessary
  5. To export, click Export Results at the bottom of the page

Graph

The Student Insight Report pie graph is a quick visual overview of the progress of a single Student in all the Courses in which they are enrolled. Hovering over the graph will will give you a breakdown of progress by the numbers.

For a Self Paced course, this will show their status of courses: how many have Not Started, are In Progress, or are Completed:

Chart

The Student Insight Report chart gives a detailed breakdown of each Student's progress. For a Self Paced course, this includes the Student's final grade, and if a certificate was awarded. This chart can be exported at any time, or it can be filtered further before exporting.

The following fields are included in the chart:

  • Course
  • Status
  • Enrollment Date
  • Start Date
  • Completed Date
  • Last Accessed
  • Percentage Achieved 
  • Time Spent
  • Certificate Achieved

The following fields are included in the chart:

  • Course Name
  • Attendance Status
  • Class Start/End Date
  • Location
  • Enrollment Date
  • Last Accessed 
  • Certificate Achieved 

Filtering

The Student Insight Report chart can be filtered by Course name, by progress status (for Self Paced courses) or attendance status (for Instructor Led courses), or by group. If you have groups set up and enrolled in this Course, you can view only this Students' participation in the Courses associated with that group, and filter out other Courses they may be taking.

Export Results

When exported, the LMS Student Insight Report chart will look like this for Self Paced courses:

And like this for Instructor Led courses:

Viewing & Exporting the Survey Report

The Survey Report allows you to export a bulk report of Student's Survey responses for a Self Paced course if you're using Survey modules to collect feedback. 

  1. From the Admin Dashboard, select Reports, then Survey Report
  2. Find the Course you wish to view, or search for it using the search bar

  3. Expand the report by clicking the down arrow. This will show you the name of the Survey Module, and how many responses there are  

  4. To export, click Export Results
  5. Clicking the name of the Survey Module when the bar is expanded will show a list of the Student who submitted the Survey for that Course

Export Results

When exported, the report will look like this:

Exporting the User Report

You can export a list of users in the account that were registered within a certain time frame. This option can be found on the User List page, and will allow you to export users for a month at a time. You can also select to filter the export by role.

To export:

  1. From the Admin Dashboard, go to Users -> All Users
  2. Click Export Users in the upper right corner
  3. You can select up to one month at a time of when Users registered on your platform.
  4. Click Export Users to download an Excel spreadsheet of Users.

Next Step

Now that you have learned to view Student and Course-based progress reports, you can take a look at your eCommerce data in the revenue and orders reports: